Professional Templates: Human Resources, Customer, Supplier, Business Management

Get the Perfect Business Letter Template for Any Situation

Need a business letter template for any situation? Look no further! We have a wide selection of business letters that cover all the needs of professionals and company managers.

Business letters can often prove to be challenging, due to their delicate nature in subject matter and to ensuring that they’re well received and understood, giving you the outcome that you require. Whether you need a formal request letter, a proposal letter, a congratulatory letter, an invoice template, or to claim late payment or to protest against late delivery, we have you covered! Our templates are free and informative, so you can create the perfect letter every time.

How to Write a Professional Business Letter?

You might think that business letters are a thing of the past, but they’re still an important communication tool in many industries. If you're not sure how to write a professional business letter, you've come to the right place! In this place, we'll give you a step-by-step guide to writing a business letter that will get results.

Step 1 Decide on Your Purpose

Before you start writing your letter, it's important to take some time to think about your purpose for writing it. Do you need to provide information? Make a request? Give instructions? Once you know your purpose, you can start planning what to include in your letter.

Step 2 Choose Your Format

There are several different formats you can use for business letters. The most common is block format, which is aligned with the left margin and has each line flush with the left margin. Alternatively, you could use modified block format, which is aligned with the left margin but has the date, closing, and signature flush with the right margin. Finally, there's semi-block format, which is aligned with the left margin but indented slightly from the left margin.

Step 3 Address Your Letter Properly

If you're sending your letter to a specific person, you'll need to include their name, title, and address. If you don't have this information, you can call the company or look up their website. If you're sending your letter to a general audience or don't have a specific person in mind, you can omit this information.

Step 4 Include a Salutation

Once you've addressed your letter properly, it's time to include a salutation. The most common salutation is "Dear," followed by the person's name and title. If you don't know the person's name or title, you can use a generic salutation such as "Dear Sir or Madam".

Step 5 Write Your Letter Body

The body of your letter should be clear and concise. Start each paragraph with a topic sentence that states the main point of that paragraph. Then, provide any supporting details or explanations necessary. Be sure to proofread your letter body carefully before moving on to the next step!

Step 6 Close with a Professionalism Statement

The closing of your letter should be brief and professional. Some common closings are "Sincerely," "Regards," or "Best." followed by your signature and typed name. If you're including enclosures with your letter (such as copies of documents), be sure to list them here as well.

Before consulting our letter templates, learn the basics; with our tips on how to write a business letter

Our Business Letter Examples and Templates to Download in Word and PDF Format

Samples letters related to customers, suppliers and business partners

As a business owner, you likely need to correspond with customers, suppliers and other business partners on a regular basis. This can involve sending letters, emails or faxes. While it's important to be professional in your communications, you may also want to add a personal touch. In some cases, you may even need to apologize for an issue that has arisen. Check out the sample letters below for ideas on how to approach various situations.

Bad Check Notice

Business Follow Up

Complaint for Invoice Billing Error

Grant Request

Late Delivery Notice

Late Payment Notification (Final Notice)

Late Payment Notification (First Reminder)

Payment Plan Request

Price Increase Notification

Purchase Order Acknowledgement

Refund Request

Sponsorship Proposal


Examples of letters related to human resources and company employees

What kinds of letters do you send to employees or potential employees? The letters related to human resources and company employees are very important. They can be in the form of offers, job descriptions, retirement letters, or any other type of communication (termination, resignation, speech) . We will provide examples of each type of letter or text, so that you can see how they should be formatted and written. Hopefully, this information will be helpful for you when you need to write or speak to your employees!

Employer's Farewell to Retiring Employee

Formal Apology for Missing a Meeting

Job Candidate Rejection

Job Interview Invitation

Layoff Termination Letter

New Business Launch Speech

New Employee Welcome

Positive Response to Employment Reference Check

Resignation Acceptance

Retirement Farewell Speech (by Retiree)

Retirement Funny Speech (by Colleague)

Salesman Congratulations

Termination of Employment

Welcome Speech

Business letters are a necessary part of business communication. They may seem outdated to some, but they still play an important role in many industries. In this article, we've outlined the basics of writing a professional business letter that will get results. By following our step-by-step guide and our samples ready-to-use, you'll be able to write a well-crafted letter that communicates your message effectively.

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