How to Write an Email to Invite Candidate to Interview: Example and Writing Tips

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The Value of an Interview After Reviewing a CV

When it comes to hiring, a candidate's CV is often the first point of reference for employers. It provides a summary of the applicant's qualifications and work experience, and can be used to screen potential hires. However, relying solely on a CV to make hiring decisions can be problematic, because, it doesn’t provide any insight into how well they will fit with the rest of the team.

So, an interview provides employers with the opportunity to delve deeper into a candidate's qualifications and experience. It allows them to ask questions and get a better sense of the candidate's skills, personality, and fit for the role. During the interview, employers can also assess the candidate's communication skills, problem-solving abilities and ability to work well under pressure.

Additionally, an interview can provide insights into a candidate's motivation for the role and their long-term career aspirations. This can be important for employers, as they want to ensure that they’re hiring someone who is not only qualified for the role, but also has a clear understanding of the company's mission and values, and is committed to staying with the company for the long-term.

Writing Tips for Crafting the Perfect Job Interview Invitation

An email or letter to invite a candidate for an interview should be clear, professional, and include all the necessary information. Here are some tips for writing an effective email or letter to invite an applicant for an interview:

  • Begin the email or letter by addressing the candidate by name and clearly state the date, time, and location of the interview, and provide any additional details such as the name of the interviewer and the address of the interview location.
  • If the candidate needs to bring any specific documents or materials, or if there are any parking instructions, mention this information and provide the name and contact information of a person that the candidate can reach out to if they have any questions or concerns.
  • Show enthusiasm: Let the applicant know that you’re excited to meet them and learn more about their qualifications and experience. Also, show your appreciation for the person's time and interest in the position.
  • Optional: Request the candidate to confirm the interview or provide a possible alternative date.

You May Also be Interested in Our Sample Letter to Write a Job Rejection Letter

Acceptance of a Job Application and Invitation to Interview for the Position

Example of an Email to Invite an Applicant

Dear (name),

We recently received your (C.V/Resume) and application for the position of (position name/details) at (name of company).

We are pleased to inform you that your credentials and experience are exactly what we are looking for at (name of company) and we would hereby wish to invite you to visit us at our head office for a formal interview (next/this) week.

You will be meeting with the (position held) (Mr/Mrs. X), please contact (his/her) secretary directly to arrange a convenient time for the appointment, she is expecting your call.

Our head offices are located at (address).

We are very much looking forward to meeting you,



Easy to Adapt Letter Template

Subject: Interview Invitation - [Position]

Dear [Candidate's Name],

I am writing to invite you for an interview for the [Position] role at [Company Name]. We were impressed by the qualifications and experience highlighted in your application letter and we believe you have the potential to be a great recruit for our team.

The interview will be held on [Date] at [Time], at our office located at [Address]. The interview will be conducted by [Interviewer's Name], who is excited to meet you and discuss your qualifications in more detail.

Please come prepared with a copy of your CV and any other relevant documents. Additionally, it would be helpful if you could bring a copy of your application letter, as our interviewer would like to refer to it during the interview.

If you have any questions or concerns, please do not hesitate to contact me at [Your Contact Information]. We will be happy to assist you in any way we can.

We look forward to meeting you and learning more about your qualifications for the role.

Thank you for your interest in the position.

Best regards,

[Your Name]

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