How to Write a Thank You Note or Email for Writing a Letter of Recommendation

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Thanking Those Who Write Recommendation Letters

Sending a thank you note or email after receiving a letter of recommendation is a polite and professional way to show your appreciation for the person's efforts. It’s also a way to let the person know that their recommendation was helpful and had an impact on your application or situation.

Sending a thank you note or email can also help to strengthen your relationship with the person who wrote the letter of recommendation. It shows that you’re grateful for their support and that you value their opinion and advice. In the future, this person may be more willing to help you again or to provide additional support if needed.

Tips to Thank the Person for Writing a Reference Letter

If you’re writing a thank you note or email to someone who has written a letter of recommendation for you, there are a few important things to keep in mind:

First, it’s important to keep the message brief and to the point. A simple, sincere expression of gratitude is all that is needed.

Next, make sure to specifically mention the person's efforts in writing the letter of recommendation, and express your appreciation for their time and effort. This will help the person feel valued and appreciated. For example: “Thank you so much for taking the time to write such an amazing letter of recommendation for me - your kind words truly reflect how much confidence I have in my abilities and will be extremely helpful in my job search!”

If the reference letter was helpful in some way, such as securing a job or admission to a program, mention this in your thank-you note or email. This will help the person feel good about the impact of their recommendation.

It’s also important to use a professional tone in your thank-you note or email. Even though it doesn't need to be overly formal, it should still be respectful and polite. Use proper grammar and avoid slang or casual language.

Finally, end your thank-you note or email with a polite closing, such as "Sincerely," "Best regards," or "Thank you again." Be sure to include your name and contact information at the end.

Looking to learn how to write a powerful reference letter? Check out our complete guide!

Sending a Thank-You Note to someone who recommended you: Free Template Examples

Thank You Email to a Professor for a Reference Letter

Dear (name),

I would like to relay and express my deep gratitude to you for the recent letter of recommendation regarding (subject) that you provided for me (last week).

I was hoping for something positive to be able to present to my potential future employers and faculty members at (new place of employment) and your letter was flawless.

You provided me with such an incredibly kind and generous collection of words of praise and positive feedback regarding my time spent teaching at (old) university.

It has only served to strengthen my positive memories accumulated over my (5/10) years teaching and working with you.

(Name of old) university was a wonderful experience for me, both in career & academically as well as building strong and lasting friendships.

It was an honour to have been part of the faculty and surrounded by such a variety of highly intellectual and interesting individuals that I can now call my friends.

Should you ever require a letter of recommendation for any future employment elsewhere or any help whatsoever, please do not hesitate to ask; It would be a pleasure.

Please do stay in touch, I will forward you my future contact details as soon as I have them.

All the best of luck to you in your future teaching career,

Kind regards,

(Your name)

Thank You Note to Employer or Colleague for the Letter of Recommendation

Dear [Name],

I wanted to take a moment to express my sincere gratitude for writing a letter of recommendation for me. I am truly grateful for your support, and I appreciate the time and effort you put into writing the letter.

Your words of praise and encouragement were truly appreciated, and I am very appreciative of your kind gesture. Your insights into my character and accomplishments provided a valuable perspective, and I could not have asked for a better supporter during the application process.

Your letter was instrumental in helping me [achieve a specific goal, such as securing a job or admission to a program]. I am so grateful for your recommendation, and I am grateful for the impact it had on my [application/situation].

From the bottom of my heart, I thank you again for providing such an insightful and glowing recommendation. I am grateful to have you as a [mentor/colleague/friend], and I value your advice and guidance.


[Your Name]

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