Rejecting a Job Offer by Writing a Thank You Note – Writing Tips and Samples

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Why You Should Write a Thank You Letter Even if You Decline the Job Offer

Writing a thank you letter after being offered – and subsequently declining – a job offer is a sign of professionalism and respect to the person or company that offered you the job. It gives you an opportunity to express your gratitude for being considered for the position and to provide any feedback or reasons for declining the offer that you feel may be helpful.

Also, it can leave a positive impression and may potentially benefit you in the future if you decide to apply for a job with that company again or if they refer you to other opportunities.

How to Write a Thank You Note or Email to Refuse a Job Proposal

Here are some tips on how to write a gracious thank you note or email to decline a job proposal:

When composing your message, make sure to thank the person for their time and consideration. You could start off by saying something like “Thank you for offering me the opportunity to work with [Company Name].” Be sure to be clear about your decision and explain why you chose not to accept the offer. If you have another job opportunity lined up, you can mention that but don’t feel obligated to provide more information than necessary if it makes you uncomfortable.

Offer to provide a referral if you know someone who may be a good fit for the job. If you have a friend or colleague who may be interested in the position, offer to provide their contact information to the person who made the offer. This can help the company find a suitable candidate and may help you maintain a positive relationship with the person who made the offer.

When wrapping up your message, try expressing hope for future opportunities with that company—or even just wishing them luck in their future endeavours. This type of sentiment will add closure to your message and will leave a positive impression on whoever receives it.

How to Accept a Job Offer With a Thank You Letter

How to Gracefully Decline a Job Offer With a Thank You Letter (Free Templates)

An example of a Message to Politely Decline the Job Offer

Dear [Recruiter],

Thank you for offering me the position of [Position] at your company. I appreciate the opportunity and the time you took to review my application and conduct interviews.

After careful consideration, I have decided to decline the offer. While I am very impressed by your company and the job opportunity, I have recently received another offer that aligns better with my career goals.

I would like to thank you again for the opportunity and for considering me for the position. If you are still searching for the right candidate, I would be happy to provide a referral for a friend or colleague who may be a good fit for the job.

Please let me know if there are any future possibilities at your company that may be a good match for my skills and experience. I would be happy to discuss these with you.

Thank you again for the opportunity. I wish you and your team the best of luck in finding the right candidate for the job.


[Your Name]

A Sample Thank You Email to Turn Down the Job

Dear (Mr/Mrs Jackson),

I wish to formally thank you and the teams at (name of Company) for you generous job offer to fill the position of (Executive assistant/accountant etc.), however, I regret to have to decline the offer at this time.

This decision was a challenging one for me as I was offered another very similar position elsewhere which in the end after much reflection, I believe to be better suited to my needs for the immediate future.

p>Perhaps our paths will cross again in the future, I appreciate the time and patience taken during the interview process and for offering me a chance to become a part of the company and team.

Kind regards

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