How to Decline a Job Offer Politely: Example and Writing Tips

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Why Refuse a Job Offer?

Refusing a job offer can be difficult, especially when you’re genuinely interested in the position. But sometimes due to personal factors such as hours, pay, or location, declining an employment offer may be the best decision.

Refusing politely is essential to avoid burning bridges with the employer and giving off a negative impression. When refusing an offer, it’s important to explain your reasoning clearly and concisely while expressing appreciation for the position opportunity offered. Additionally, take the time to express your gratitude for their consideration, letting them know that while you won’t be filling the role they offered, you wish them all the best in their search for a qualified candidate.

But, refusing a job proposal can also be a (very risky) way to negotiate a better salary or better working conditions because it involves turning down the initial offer and hoping that the company will be willing to improve the terms of the offer in order to persuade you to accept it. This approach can be effective if the company is eager to hire you and has some flexibility in the salary or working conditions they’re providing. However, it can also backfire...

How to Respectfully Reject a Job Offer?

It’s important to refuse a job offer politely, even if you aren’t interested in the position. This shows professionalism and respect for the company and the person who extended the offer. Here are a few tips for politely refusing a job offer:

  • Keep the letter brief and to the point. The person who extended the offer probably has a lot of other things to do, so you should make your letter concise and easy to read.
  • Be polite and professional. Even if you aren’t interested in the job, it’s important to maintain a cordial and respectful tone in your letter.
  • Thank the person who extended the offer for their time and consideration. This shows that you appreciate the opportunity and are grateful for their interest in you as a candidate.
  • Be honest and direct about your decision. Don't beat around the bush or try to make excuses. Simply state that you have decided to decline the offer and explain your reasons for doing so.

In summary:

Thank the person again for their time and express your appreciation for the opportunity to interview with the company. Wishing them success in their search for a new hire is a nice way to close the letter. By following these tips, you can write a letter to decline a job offer that is polite, professional, and effective.

You May Also be Interested in Our Sample to Reject a Job Offer by Writing a Thank You Letter

Need to Graciously Decline a Job Opportunity? Here is a Template Letter / Email

Turn Down a Job Offer When the Salary is Too Low

Dear Ms. (Walker),

Following our conversation yesterday morning over the telephone, I would like to thank you for offering me the position of (name of position) at (name of company).

I have given this much thought, as the position is one that I know that I would very much enjoy as well as be able to grow in a direction complimentary to my career goals.

The challenges and growth within the company are exciting but the salary offer is unfortunately below what I would be happy with.

It has been a hard decision to make, but I have a few other offers available to me that suit my salary goals more.

I wish to thank you for your time, consideration and offer, perhaps in the future or should there be a reconsideration regarding salary, I would be more than happy to listen.

All the best,

Kind regards,

(your signature)

Refusing an offer after accepting it

Dear [Employer],

I am writing to inform you that I have decided to withdraw my acceptance of the job offer that was extended to me. I apologize for any inconvenience this may cause, but I have recently been presented with an opportunity that I feel is a better fit for my career goals and personal circumstances.

I want to thank you for the opportunity to join your team and for the time and effort you put into the hiring process. I am very grateful for your consideration, and I hope you will understand my decision to decline the offer.

If you need any further information from me or if there is anything I can do to help with the transition, please do not hesitate to contact me. I wish you and your company all the best in your future endeavours.


[Your Name]

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