Reference Letter for an Office Job - Free Example for a Valued Employee

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How to Write a Positive Recommendation Letter for an Administrative Job?

A letter of recommendation is a document you may be asked to prepare for an employee, co-worker, student, or someone else you know well. It should provide an objective assessment of the person's suitability for an administrative job or other opportunity. Strong letters of recommendation can be important factors in whether or not candidates are offered jobs. They can also be helpful when individuals are seeking promotions, raises, or new assignments.

Before writing one, it's important that you understand what the purpose of the letter is and who will be reading it. The last thing you want to do is write a generic letter that could be sent to any number of employers. Instead, your goal should be to compose a letter that is specific and tailored to the individual and the opportunity they’re seeking.

To do this, you'll need to get some information from the person who has asked you to write the letter. They should be able to provide you with a copy of their resume or CV so you can refresh your memory about their work history and accomplishments. They may also have a list of specific accomplishments or skills they would like you to highlight in the letter. In addition, they should be able to tell you about the job or program they’re applying for and why they think they would be a good fit. With this information in hand, you'll be in a much better position to write a strong, positive letter of recommendation.

Tips for Writing a Useful Reference Letter for an Administrative Job Application

  • Use Positive Language

    When writing a letter of recommendation, always use positive language. This means avoiding phrases like "I don't know if he would be good at this" or "I'm not sure she has the right skills." Instead, focus on phrases like "I highly recommend her for this position" or "I am confident in his ability to excel in this role." By using positive language, you will show that you’re truly confident in the employee's ability to do the job.

  • Be Specific in Your Praise

    By being specific, you will give the reader a better idea of what makes the employee special and why they would be a good fit for the job they’re applying for.

  • Tailor Your Letter to the Job

    Make sure to tailor it to the specific job the candidate is applying for. This means highlighting experiences and accomplishments that are relevant to the job they’re applying for. For example, if the candidate is applying for a job as an administrative assistant, you would want to focus on their experience working as an administrative assistant and highlight any accomplishments they have made in that role.

  • Never lie!

    Finally - and perhaps most importantly - never lie in a letter of recommendation! Not only is it unethical but it could also come back legal ramifications if discovered later on!

In summary:

A well-written reference letter can be key to helping an administrative job candidate stand out from the competition. When writing your letter, use positive language, be specific in your praise, and tailor it to the specific job they’re applying for. By following these tips, you can write a strong letter of recommendation that will help your employee get the administrative job they want.

We also have a sample letter of recommendation for an executive job

Easy to Adapt Template for Accountant, Administrative Assistant, Secretary

To whom it may concern:

Dan worked under my supervision as a/an [job] from March. 11, 2015, until April. 11, 2022.

His main duties included the verification of invoices and journal entries, completion of data forms, general administrative tasks and occasionally clerical duties. Throughout his time here, Dan displayed his capability as an able employee and a hard worker.

I was impressed by Dan's ability to complete all assigned tasks on time. The accounts he compiled were always thorough and comprehensive and his verification of facts always accurate. On occasion we assign our accounting staff some auditing, but as Dan's proved to be talented in this area we trusted him with more tasks than others.

I firmly believe he has what it takes to make an auditor someday and we’re sad to see him leave out team. I therefore strongly recommend Dan for any mid or high-level accounts position within financial consultancies.


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