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As the first point of contact between an organization and its clients, administrative assistants play a vital role in the smooth running of any business. If you’re looking to land a managerial assistant job, you need to make sure your cover letter is up to scratch. In this blog post, we’ll show you how to write a perfect cover letter for an administrative assistant job, and give you some top tips on what to include (or not).
When you’re writing a cover letter, you will want to focus on the qualities and skills that an employer is looking for. An administrative assistant is responsible for providing high-level support to an organization.
They perform essential functions such as scheduling appointments, coordinating meetings, handling correspondence, and preparing reports. An administrative assistant must have excellent organizational skills and be able to multitask effectively. They must also be able to communicate effectively, both in writing and verbally. Here are a few other qualities that will make you stand out as an administrative assistant candidate:
Keep it concise
Your cover letter should be no more than one page long. Write in short paragraphs and use bullet points where possible to make it easier for the reader to skim-read.
Customize your letter to fit the specific job you’re applying for
When you apply for a job, it’s important to send a resume and cover letter that are tailored to the specific position. Make sure to research the company and the profession duties listed in the advertisement before you start writing. This will help you make sure that your skills and experiences are relevant to the position. Don’t send a generic letter!
Proofread your letter before sending it
It’s important to proofread your cover letter before you send it. Typos and grammatical errors can make you look unprofessional and can cost you the job opportunity. It’s a good idea to have someone else read your letter for mistakes as well.
A great cover letter can be the difference between getting your dream job and not even getting your foot in the door. If you want to write a covering letter that will land you an interview for an administrative assistant job, there are a few things you should keep in mind.
Be sure to keep your cover letter short, sweet, and free of typos. Highlight your relevant qualifications, including your excellent organizational skills, multitasking abilities, and proficiency in Microsoft Office or Google Suite applications. With a little effort, you're sure to land that dream job in no time.
To help you get started, here’s a sample cover letter for an administrative assistant position. Be sure to customize your own letter to fit your specific skills and experiences, and to target the job you’re applying for.
Dear Mr. Westwood,
I am writing in response to the post advertised in The Telegraph (ref. QS4BRB) for the position of Administrative Assistant within your firm.
I have 3 years experience as an administrative assistant within a small local business in my home town of Selby. In my previous position I was the assistant to our Office Manager and was therefore occupied with a wide variety of tasks from accounting and data input to filing and word-processing.
Assisting the Office manager meant I had to be flexible with my work load, punctual and organised to deal with each change that may occur throughout the day.
In June 2008 I passed my OCR Stage 3 in Business word processing and I have experience with different software, such as SAGE, ACCESS and EXCEL.
I believe I can bring an enthusiastic well organised and friendly assistant to your team.
Please find enclosed with this letter my updated Curriculum Vitae.