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A great cover letter can be the difference between getting your dream job and being passed over. If you're applying for an Office Clerk position, use this guide to craft a winning application letter that will get you hired!
Administrative workers help companies run smoothly by doing things like handling mail, organizing documents, and answering phones. Companies usually want to see evidence that you have good organizational skills and can stay calm under pressure when hiring an administrative worker.
When applying for an office clerk job, it’s essential that you have a well-written covering letter. This document is your opportunity to introduce yourself to the employer and showcase your most relevant qualifications. You can find here a free download of a cover letter template.
➤ Need a professional resume for an Administrative Assistant?
The best way to write a cover letter is to personalize it for the position you’re applying for. Make sure to highlight your skills and experiences that match the job requirements.
Start with a strong introduction:
The introduction is the first paragraph of your cover letter, and it should make a good impression on the hiring manager. Start by introducing yourself and saying why you're interested in the position.
Qualifications Summary with administrative duties:
The next section of your cover letter should be a qualifications summary. This is where you will list your most relevant skills and experience. For example, if the job description mentions that the ideal candidate should have experience with customer service, be sure to list your customer service experience in this section. If you don't have any paid work experience, that's okay! You can still mention volunteer work or internships that are relevant to the position.
Highlight Your Achievements:
In addition to listing your skills and knowledge, you should also highlight any achievements you have made in your previous roles. Employers are always looking for candidates who can add value to their team, so highlighting your achievements is a great way to show what kind of employee you are.
Use Keywords from the Job Description:
When writing your cover letter, be sure to use keywords from the job description. This will show employers that you have read and understood the job requirements. For example, if the position description mentions “attention to detail” and “superior organizational skills”, be sure to use these same phrases in your application letter. By using keywords from the position description, you can be sure that your qualifications will match what the employer is looking for.
A request for an interview:
Finally, conclude your cover letter with a strong closing paragraph. Thank the hiring manager for their time and say that you're looking forward to hearing from them soon. Be sure to include your contact information so they can easily reach you.
By following the tips above, you can write a cover letter that will help you land an office clerk job. Be sure to tailor your qualifications summary and use keywords from the job description so that employers can see that you’re a qualified candidate. Highlighting your achievements is also a great way to show what kind of value you can add to the team. With a well-written cover letter, you will increase your chances of getting hired for an office clerk position.
➤ See also our sample cover letter for an administrative assistant job
Dear (Mr/Mrs. Weiss),
I hope to be able to borrow a small amount of your time today to take a moment to glance at my attached Resume (USA)/C.V (U.K) in response to the advertisement listed in (name of publication) for the available position of Office Administrative Clerk with (name of company).
I have been in the field for (5) years now, currently working at (name of company) and prior to that I was employed at (past place of employment). During my time at both companies, I have worked my way up from being an administrative assistant to manager and currently oversee a team of (2) other clerks.
My gathered knowledge and experience over these past (5) years has allowed me to accumulate industry specific techniques within both the (retail) and (insurance) sectors.
I am now seeking to experience new challenges which will force me to push my already vast knowledge to its limits and allow me to learn new techniques which can only be assets in this fast moving (retail) industry we are in.
My responsibilities are vast, including but not limited to overall organization of the daily business transactions incurred during all business activity, creating and compiling summaries as well as ensuring the correct use of the company system databases.
Along side my more technical talents I am very much a peoples person and good communicator. I have been praised on my efficient and effective customer service support and highly organized working structure on a day-to-day basis.
I would like to thank you for your time taken today and hope to be able to be invited in for a formal interview so as to be able to demonstrate my enthusiasm for the position and why I believe that I am the perfect candidate for the job.
Very much hoping to hear from you,
(your name + signature)