Cover Letter for a secretary-related Job: Free Example and Writing Tips

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How to Write a Stand-Out Cover Letter for a Secretary Job?

A well-written cover letter for a Secretary position can help you get your foot in the door and snag an interview. The key is to highlight your strengths and accomplishments in a way that catches the attention of the hiring manager. In this article, we'll show you how to write a cover letter for a Secretary position that will get you hired.

The secretary is responsible for a variety of administrative and clerical tasks. These may include answering telephones, scheduling appointments, sorting mail, preparing correspondence, and maintaining files. In addition, the Secretary may be responsible for providing secretarial support to one or more individuals within an organization.

The specific duties of the Secretary will vary depending on the needs of the employer. However, employers generally expect the Secretary to be organized and capable of multitasking. In addition, good communication skills and proficiency in computers are often required. With the right combination of skills and experience, the Secretary can be an important asset to any company.

There are a few key elements that can really make your application stand out. It’s therefore important to showcase some of the above elements in your application.

Need a resume for a professional secretary?

Tips for Making a Powerful Secretary Cover Letter

If you're applying for a secretary position, writing a strong cover letter is crucial since employers often give preference to candidates with great application materials. Here some tips:

  • Qualifications

    Your cover letter should highlight your relevant qualifications for the position. If you have prior experience working as a secretary, be sure to mention this in your cover letter. You should also mention any administrative experience or education that you have that makes you qualified for the position. Be specific about why your qualifications make you the best candidate for the job.

  • Skills

    In addition to mentioning your relevant qualifications, you should also highlight some of the skills that you have that would make you a good secretary. These might include excellent written and verbal communication skills, strong organizational talents, and proficiency in Microsoft Office or another type of software that would be used in the position. Again, be specific about why these skills make you the ideal candidate for the job.

  • Personal Traits

    Lastly, your cover letter should briefly mention some personal traits that would make you a good fit for the position. For example, if you’re able to stay calm under pressure or handle multiple tasks simultaneously, mention its. Personal traits can set you apart from other candidates who have similar qualifications but may not have the right personality for the job.

  • In summary:

    A cover letter is an important tool in any job application. When applying for the position of Secretary, there are certain qualities and skills that should be highlighted in the cover letter such as strong written and verbal communication abilities or organizational skills. By highlighting these key qualities and skills in a covering letter, applicants can increase their chances of being successful in securing the role of Secretary.

    To make it easier for you, we've included two cover letter templates for a Secretary position below. Be sure to tailor this template to fit your own experiences and qualifications.

    You can also take inspiration from our sample cover letter for a medical administrative assistant

Easy to Adapt Template for Medical Secretary or Legal Secretary

Example of an application letter for a position as a secretary

Subject : Application for the position of [Job]

For the attention of: H & R Department.

Concerning: Available position of Office Secretary.

Dear Ms. (Name),

I am interested in the current job vacancy at (Name of the company) for the available secretarial position. I came across the advertisement (this morning) listed in ( The job outline, specifications and professional skills required are what I feel make me the perfect candidate.

I hope that following your consideration of my attached Resume (U.S.A)/ C.V (U.K), you might consider me for the position and invite me to come in to your offices for a more formal interview to discuss things further.

I am currently employed at (name of company) as the (receptionist etc.). I have for the past (2 years) with them been responsible for full telephone support to suppliers and customers alike, organizing and filing all relevant documentation related to company administration while also providing internal company support to (number) other co-workers with appointment scheduling and office supplies inventory on a regular basis.

I am an extremely organized individual with a strong natural inclination towards attention to detail, multi tasking and continuously striving for more time effective ways to complete tasks entrusted to me.

I would very much like to be able to demonstrate my enthusiasm for the position in person.

I am a quick learner and would be a wonderful addition to your team.


(Your name + full contact details)

A basic cover letter sample

Dear Mr./Mrs./Ms. [Last Name],

I am writing in response to your job posting for a Secretary on [website/job board]. I believe that my qualifications, strengths, and experience make me the perfect candidate for the job.

As a certified legal secretary with more than 10 years of experience working in law firms, I have the skills and knowledge needed to excel in this role. In addition, I have excellent administrative and organizational skills that would be highly valuable in a Secretarial position.

I am confident that I possess all of the necessary skills and qualifications to excel in this role. I would welcome the opportunity to put my skills and experience to work for your company as your next Secretary. Please find my resume attached.

Thank you for your time and consideration. I look forward to hearing from you soon.


[Your Name]

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