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A security deposit is a sum of money that is held by a landlord, property manager, or other rental company as a form of protection against potential damages to a rental property. The security deposit is typically equal to one or two month's rent and is collected at the beginning of the tenancy from the tenant. It’s held in a separate account or trust and is returned to the tenant at the end of the tenancy, provided there is no damage to the property. Some jurisdictions have laws that regulate the amount of security deposits that can be collected and the conditions under which they must be returned.
Here are some tips for writing a successful security deposit refund request letter:
I am writing to request the return of my security deposit in the amount of [amount], which was due to be refunded to me upon my move-out from your rental property at [address]. It has been over a month since I vacated the property and I have not yet received the deposit.
As you are aware, I fulfilled all of my obligations as a tenant, including paying rent on time and taking care of the property. I also provided you with a list of any necessary repairs or damages prior to my departure. Based on these factors, I believe I am entitled to a full refund of my security deposit.
I would greatly appreciate it if you could expedite the refund process as soon as possible. If there are any deductions from the deposit, please provide me with a detailed explanation and the remaining amount that will be refunded to me.
Thank you for your attention to this matter.
Dear (name of apartment owner/s),
It was a pleasure staying in your apartment for the (2 weeks) we were in (name of city/location).
We are writing concerning our security deposit of ($500 etc.) which has still not been refunded to us since we left. We had initially sent the deposit through to you together with the rental amount at the time of booking. This was sent to (bank details etc.).
You advised us that the amount would be refunded to us at the end of our stay, as long as the apartment was returned to you in the same condition, as it was when we received the key.
We left the apartment in perfect condition, (one glass was broken only) and our electricity usage was calculated up to the amount of ($20) which you mentioned would be deducted from the deposit before sending the rest back to us via (bank transfer etc.).
It has been (4) weeks now since we left (name of city) and your lovely apartment, we would very much appreciate if the remaining ($000.00) could be transferred back to us as soon as possible.
We hope to be able to return to (name of city) and we would certainly choose to stay in your apartment on our next visit.
Awaiting your reply and update,
All the best,
(Annie & Mike)