How to Write a Holiday Request Letter: Example and Writing Tips

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What is a Leave Request?

A leave request is a formal request made by an employee to their employer or human resources department asking for permission to take time off from work. This could be for a variety of reasons, such as vacation, illness, or personal reasons. The request will typically include details about the dates and duration of the leave, as well as any relevant information about the reasons for the request. The employer will then review the request and decide whether to approve or deny the leave.

Your employer may also require you to provide additional information along with the request, which is why it's important that you familiarize yourself with the company policy before asking for a leave of absence.

How to Write a Strong Vacation Request Letter?

Need Time Off for the Holidays? Here’s How to Write the Perfect Holiday Request Letter

  1. Start by addressing the letter to your direct supervisor or the appropriate person in your company's HR department.
  2. Include the dates of your requested vacation and the specific days you will be absent from work.
  3. Explain the reason for your vacation, such as to visit family, go on a trip, or take time off for personal reasons.
  4. Mention any important deadlines or projects that may be affected by your absence, and offer suggestions for how these can be handled in your absence.
  5. If you have any unused vacation time or are eligible for paid time off, mention this in the letter.
  6. Thank your employer for considering your request and express your willingness to work with them to ensure a smooth transition during your absence.
  7. Close the letter with a professional closing, such as "Sincerely" or "Best regards," followed by your full name and contact information.

You May Also be Interested in Our Sample Letter to Request a Sabbatical Leave From the Employer

Need Writing a Leave Application for Office? Here is a Sample Letter / Email

Dear Mr Doe,

This is with reference to the annual leave that I am entitled to. I wish to submit my proposed dates for your approval.

I wish to take leave from (insert dates) I would be available to resume my duties from (insert dates) onwards.

I ... (include information regarding your current work schedule).

I look forward to your approval.

Yours Sincerely,


Dear [Supervisor's Name],

I am writing to request vacation leave from [start date] to [end date]. During this time, I will be absent from work on [specific days].

The reason for my vacation is [explain reason]. I am aware that this may impact [important deadlines or projects]. I am happy to work with my team to ensure a smooth transition during my absence.

I have [amount of unused vacation time/PTO] remaining, and I am eligible for [amount of paid time off].

Thank you for considering my request. I am looking forward to [activity planned during vacation].


[Your Name]

[Contact information]

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