Unfair Dismissal & Wrongful Termination Letter Examples in 2026

Dear [HR Contact / Manager Name],

I am writing to raise a formal concern about the decision to terminate my employment with [Company Name], effective [Dismissal Date]. I do not believe the dismissal was handled fairly, and I am asking for the decision to be reviewed.

The reason given for my dismissal was [Reason Given]. I do not dispute that the company may review conduct or performance concerns where they genuinely arise. My concern is that the decision was made without a fair process, clear evidence, or a reasonable opportunity for me to respond before the dismissal took effect.

Before the decision was confirmed, I was not given [a formal warning / a clear allegation / enough time to prepare / access to the evidence / a chance to be accompanied / a proper appeal route]. This matters because [briefly explain how the missing step affected you]. I also note that [relevant contract clause / staff handbook procedure / previous email / meeting note] appears to set out a different process.

I would like the company to review the dismissal, provide the written reasons relied on, and confirm what appeal or grievance process is available to me. I am also requesting copies of any documents, notes, or investigation records used when making the decision.

Please respond in writing by [Date], so that there is a clear record of the company’s position.

Sincerely,

[Your Name]

Dear [HR Contact / Manager Name],

Following the termination of my employment on [Dismissal Date], I am writing to request a clear written explanation of the reasons for the decision.

At the time of dismissal, I was told that the reason was [Reason Given / no detailed reason was given]. I need the company’s position to be set out in writing so I can understand the decision and check it against my contract, company policy, and any procedure that applies.

Please also provide copies of any documents relied on when reaching the decision, including investigation notes, meeting records, warnings, performance records, disciplinary correspondence, or witness statements where relevant. If any documents cannot be shared, please explain why.

I am not asking for an informal conversation to replace the written record. Given the seriousness of the dismissal, I would like the response to confirm the reason for termination, the effective dismissal date, whether an appeal is available, and the deadline for using that appeal process.

Please send your written response by [Date]. I will review it carefully before deciding what steps, if any, I need to take next.

Kind regards,

[Your Name]

Dear [HR Contact / Manager Name],

I am writing to raise a formal concern about the termination of my employment on [Dismissal Date]. I believe the timing and circumstances of the dismissal need to be reviewed because the decision followed my earlier complaint about [issue raised].

On [Date], I reported [brief description of complaint, safety concern, discrimination concern, wage issue, harassment report, or other protected concern] to [Person / Department]. After that, [describe change: reduced hours, exclusion from meetings, warning, shift change, disciplinary action, or other treatment]. I was then dismissed on [Dismissal Date].

I understand that the company may have its own position on the reason for termination. However, I am asking for a review because the sequence of events creates a serious concern that my dismissal may have been connected to the issue I raised rather than to a fair and independent assessment of my work or conduct.

Please provide the written reasons for the dismissal, copies of any documents relied on, and details of the appeal or grievance process available to me. I would also like the company to preserve all relevant records, including emails, meeting notes, HR files, rota changes, performance records, and messages connected to this matter.

Please respond in writing by [Date].

Sincerely,

[Your Name]