How to write a personal letter - The basics

Tips and tricks for creating a high quality letter

Letter basics Letter basics

The formal letter

A business letter is formal - there should be no familiar language or abbreviations unless standardised and recognised.

A Personnal letter

This can be a little more familiar and will usually just have your address on the top right of the letter head, signed simply with your name.

example letters See all our free personnal letters

Sample letter format - Business

Return Address Line 1
Return Address Line 2

Date (Month Day, Year)

Mr./Mrs./Ms./Dr. Full name of recipient.
Title/Position of Recipient.
Company Name
Address Line 1
Address Line 2

Dear Ms./Mrs./Mr. + Last Name or Sir/ Madam

Subject: Title of Subject

Body Paragraph 1. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Body Paragraph 2. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Body Paragraph 3. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Closing (Sincerely...if you know their name), (Faithfully if you do not know their name)

Signature
Your Name (Printed)

Your Title

Enclosures

Sample letter format - Personal

Your address here
line 2

January 14, 2009

Dear Bob,


All the best to you for the New Year! How are things going Bath? I must say, I really envy you getting that new promotion with the company, . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

 

Your squash buddy, (best wishes, with love, - choose a variation to suit you)


Dave